What documents are required to import goods?
Updated: 2026-10-16
Short answer
Import documents depend on the product, origin, destination, and customs procedure. Common documents include a commercial invoice, packing list, bill of lading or air waybill, customs import declaration, and purchase or sales contract. A certificate of origin, import permit, product conformity documents, or health and safety certificates may be required for specific goods or markets.
What documents are required to import goods?
There is no single document set that applies to every import. The destination country's customs rules, the product's classification, the country of origin, transport method, and any product-specific controls determine what must be provided. Confirm requirements before dispatch so missing documents do not delay clearance.
Commercial invoice
The commercial invoice usually identifies the seller and buyer, invoice number and date, product description, quantity, unit and total price, currency, country of origin where required, and agreed delivery and payment terms. The description and values should be accurate and consistent with the goods and the contract.
Packing list and transport document
A packing list typically states package count, contents, weights, dimensions, and marks. The carrier issues a bill of lading for many sea shipments or an air waybill for air cargo. These documents should agree with the invoice, shipment details, and customs declaration.
Customs declaration and tariff information
The importer or authorized representative usually submits an import declaration using the destination country's tariff classification and customs valuation rules. Depending on the country, an importer identification number, business registration, customs bond, or electronic account may also be needed.
Origin, permits, and product compliance
A certificate or proof of origin may be necessary for preferential tariff treatment or other customs purposes. Regulated goods may require import permits, licenses, conformity assessments, test reports, health certificates, phytosanitary certificates, or other authorizations. Requirements can apply to foods, plants, animals, medicines, chemicals, electrical goods, machinery, and many other product categories.
Insurance, payment, and supporting records
A transport insurance certificate, proof of payment, purchase order, contract, letter of credit documents, or inspection report may be needed for the transaction, bank, insurer, or customs process. Keep copies of the final shipment records and any amendments to the commercial documents.
Check the destination country's official rules
Use the importing country's official customs tariff and relevant regulator websites to determine the exact document list. For example, Canada provides a step-by-step commercial import guide: https://www.cbsa-asfc.gc.ca/import/guide-eng.html. UK import and licensing information is available at https://www.gov.uk/import-goods-into-uk.